Job Description

Job Reference: /CB/08-04/1137/24

Job Title: Contract Administrator

Location: Ashford

Salary: Competitive

Hours per week: Monday to Friday - 07:00 - 15:00, 08:00 - 16:00, 09:00 - 17:00 - 40 hours per week

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of GBP1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

We are currently recruiting for a Contract Administratorto join our passionate and driven team based at Ashford

The main purpose of the job is to support and assist the service delivery manager in providing an excellent level of service to the client, in an administrative function relating to the cleaning and waste contract. This is primarily an office based role, using computer systems and there are some requirements to check external areas and equipment, where work has been completed.

Benefits

- Informal hybrid/flexible working arrangements
- 25 days holiday + bank holidays
- Free fruit in our offices
- Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
- Wide range of retail discounts
- Regular social and charity events are held in our offices
- Get involved in charity events in the local community


Wellbeing

- Discounted gym membership
- Eye test GBP25 voucher and up to GBP100 towards glasses
- Join our Cycle to Work scheme via salary sacrifice
- Access to `CHROMA`, our internal colleague-led diversity and inclusion community - join a committee or take part in our D&I initiatives and events
- Access to internal Mental Health First Aiders


Career development and recognition

- Immediate access to `Opportunity` our internal Learning and Development platform
- Required professional membership fees paid for
- Opportunity to win monthly Atalian Servest Superstar Awards
- Long service awards


Key Responsibilities:

The key responsibility would be to maintain accurate and up to date records, and support the team in the day to day running of the contract to a very high standard by performing the following duties:

- Payroll input and pay query resolution
- Raising of purchase orders
- Stock ordering
- Ensuring invoices are forwarded to the correct department and are paid
- Uniform procurement and record maintenance
- Purchasing of consumables
- Assisting with training arrangements
- Equipment repairs and fault logging
- Updating various databases ensuring an audit trail
- Assisting the manager with recruitment and advertising
- Note taking
- HR records maintained for site
- Sickness and absence records kept up to date
- Contractor service liaison
- Systems support with site team
- Supporting the contract managers with finance reports and information
- Expenditure tracking
- Assisting the client with administrative information
- This job description is not an exhaustive list of responsibilities and does not cover all individual tasks associated with the role, or tasks which could be reasonably expected by the contract manager to be undertaken in relation to the post holder`s responsibilities.


About You:

- Applicants must have the right to work in the UK
- Experience of working and building partnerships with clients
- Excellent IT skills
- Administrative experience
- Facilities management team experience or similar
- Articulate, approachable and has the ability to communicate effectively with the client and colleagues
- Able to demonstrate high quality service delivery
- The ability to be agile and flexible to meet the needs and demands of the role
- Excellent time management, prioritisation, organisation and accuracy.
- Ability to multi task and focus on detail


How to apply

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to GBP500! (T&Cs apply)

https://app.smartsheet.com/b/form/f3343c912a8643b69cfdc89dc2bbba8f