Customer Support Co-ordinator in United Kingdom

Applying for the Customer Support Co-ordinator role

Job Title: Customer Support Co-ordinator
Location: United Kingdom
Salary: £0 - £200,000
Type: Full Time
Job Sector: General Insurance
Sub Sector: Account Handler
Job Reference No: OR/AC/0119CSC

Job Description

Customer Support Coordinator
Reports to: Team Leader and Operations Director
Salary: Circa GBP18k dependent on experience / Working Hours: 8:30 to 5:30 (Monday to Friday)
Based at: Lake View Drive, Sherwood Park (Just off J27 of M1)

The Role
From receiving new claim instructions from existing Customers, our client requires all claims that are assigned to you to be managed from the outset of the claim through to completion.
To identify, engage and manage the resources to successfully manage all claims within Client/Company SLAs.
Keep all parties associated with the claims actively informed and all computer systems current to reflect the progress of the claims. To arrange visits with occupant/Policyholders and interact with them to swiftly obtain documents etc. and sign offs so that work can proceed or be closed. To resolve issues quickly and adeptly to prevent them evolving into formal complaints. To resolve complaints quickly and adeptly to prevent them evolving into major incidents. To periodically check the company input channels and update themselves, colleagues and management on actions to be taken. At times, to carry out and/or assist the company in other duties that the company believe fall within their capability. To produce the work the company requires in the manner and method that the company requires.

Personal Attributes
This job is suited to a person with a proactive, strong work ethic. Capable of and wants to work in a fast paced, demanding, high pressure business in a high stress constant problem solving role, where one is on the go and has to be work focused and alert the entire day.

The ideal person is intelligent, self-motivated, a natural problem solver that relishes and thrives on challenges. The person must be dedicated, disciplined, methodical, highly energised with a bright, vibrant, upbeat, positive personality who can quickly, skilfully and adeptly resolve problems and issues themselves, with minimal need to engage colleagues. They must be able to carry their own workload by themselves and not be a burden onto others. They must be able to constantly exercise good judgement in all areas of the role, immediately and directly escalating issues to others when unable to progress and ensuring the company is never exposed. They must have a high, graceful tolerance to constant interruptions, be able to suspend what they are currently doing and help generate a successful outcome to the cause that triggered the interruption. They must be face-to face, direct communication individuals, constantly, directly following up with people.

The person must have the qualities of disciplined, detailed analysis/resolution and good interactive people communication, as this is a hybrid role combining methodical technical skills with people interaction skills in often awkward and difficult situations.

As a main voice contact with clients and customers where impressions really matter, and the high volume of interactive voice communication, it is essential the person have excellent spoken and written English, excellent voice communication skills and an excellent phone manner.

Experience
The ideal person would have worked for companies delivering broad based building remedial solutions preferably in the Social Housing and Commercial and Domestic Insurance sectors. Their skills should include managing their own portfolio of claims and take full ownership of their claims until, successfully managing the completion of these claims to clients SLAs, while keeping all associated parties actively informed. They would have proven themselves in successfully handling awkward and difficult situations, preventing them turning into complaints and successfully resolving them when they do turn into complaints.

Main Job Responsibilities / Functions:
1) Create new claims received on the claims management system, make initial contact calls to Policyholders and to ascertain all relevant information that they require to make sure repair partner contractors surveyors or project managers survey all the damage that the Policyholder informed us of on the initial contact call. To prevent anything being missed on site and a return visit having to be arranged at a later date.
2) Create the initial file information on computer for new instructions, distributing and updating as required
3) Constantly monitor the company input communication channels such as email boxes, computer systems, voicemail messages, fax and mail, subsequently updating appropriate computer systems, staff and management.
4) Provide management information and reporting for Clients and Company.
5) Log Complaints, Manage and Monitor resolution following Client Processes.
6) Book appointments between company personnel and clients/building occupants/contractors, e.g. book survey appointments.
7) Obtain in a timely manner, authorizations, mandates, excess payments, material selections, skip permits, etc. for their work packages
8) Arrange

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