Job Description

Job Reference: /GA/19-04/1149/19

Job Title: Facilities Assistant

Location: Birkenhead

Salary: Competitive

Hours per week: Monday to Friday - 08:30 - 16:30 - 40 hours per week

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of GBP1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Job Overview

We are currently recruiting for a Facilities Assistant to join our passionate and driven team based at our client`s site in Birkenhead

The Facilities Assistant is the onsite face of OCS. They are the first point of contact on site from a building perspective to ensure that the contract is delivered to the required standard and compliance is met.

Key Responsibilities:

- Ensuring all tasks requested or carried out on behalf of the client are logged on the helpdesk and assigned to the correct person
- Ensure all tasks are completed within their SLA, or make FM`s aware of any that might fail so we can mitigate raising any issues or concerns
- Daily building walks/audits
- Carrying out post room duties - Inbound and outbound
- Complete regular stocktakes of stationary & hospitality and place orders as required
- Meeting contractors/ OCS technicians and ensure relevant H&S paperwork is completed
- Ensuring contractors paperwork is received and filed correctly for auditing purposes
- Keeping a log of cleaners times/ holiday/ sickness and completing weekly timesheet
- Making FM`s aware of any potential issues on site so they can be dealt with in a timely manner
- Carry out low level PPM tasks as per schedule
- Completing any other reasonable management request deemed within their capability in the allotted timeframe
- Complete training where required
- Deliver Tool Box Talks to the team where required and obtain signatures
- Prepare meeting rooms as and when requested via the helpdesk, including providing hospitality
- Ensure cleaning consumables are ordered monthly and sufficient stock is kept on site
- Lead daily team meetings
- Supporting furniture moves in and out of the building
- Reporting of near hits and encouraging onsite teams to report them
- Support security in emergencies and act as Incident Commander in evacuations


Compliance requirements:

- Using BlueHook and/or Concept, monitor and deal with all planned preventative (PPM) and reactive maintenance. Liaise with engineering team to ensure jobs are completed within their SLA. Escalate any that may fail to FM`s
- Using the PPM schedule sent out each month monitor ppm progress and liaise with the helpdesk in a timely manner to get schedule
- Check all PPM paperwork to see if any reactive works have been identified. Ensure works are completed and relevant paperwork is attached to the original PPM paperwork
- Carry out regular hazard spotting walkabout of the building and grounds and raising any concerns identified. Encourage site teams to report any potential hazards to yourself.


Othe requirements:

- Must be prepared to undertake a Security License Course and First Aid at Work (in order to obtain an SIA License)
- Must be accepting of any training required to complete the role
- Must be prepared to complete the occasional weekend duties due to power downs etc


About You:

- Applicants must have the right to work in the UK
- Must be prompt, punctual and good at working against deadlines.


Benefits

- Wide range of retail discounts
- Discounted gym membership
- Join our Cycle to Work scheme
- Access to `CHROMA`, our internal colleague-led diversity and inclusion community - join a committee or take part in our events
- Access to internal Mental Health First Aiders
- Immediate access to `Opportunity` our internal Learning and Development platform
- Required professional membership fees paid for
- Win monthly Superstar Awards


How to apply

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to GBP500! (T&Cs apply)

https://app.smartsheet.com/b/form/f3343c912a8643b69cfdc89dc2bbba8f