Job Description

Job Reference: /MC/18-04/1147/14

Job Title: Finance Adminsitrator

Location: Ipswich

Salary: Competitive

Hours per week: Monday to Friday - 09:00 - 17:30 - 37.5 hours per week

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of GBP1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

We are currently recruiting for a Finance Adminsitrator to join our passionate and driven team based at our Ipswich office.

You are providing operational support to reconcile Income, Cash and Banking`s that are all recorded correctly at each of our outlets as well as making sure data is entered in a timely manner. Review of data will be undertaken via exception reporting to identify any anomalies that will then trigger a forensic investigation from the site data/paperwork. Any findings may result in a site visit by the Internal Compliance team. You will also ensure that all relevant information flows from outlets into our Accounts Packages. This is a great opportunity for someone who is wanting to take their first steps into a finance function, open to learn new challenges and working within a fast-paced environment. We can also offer Study support.

Benefits

- Informal hybrid / flexible working arrangements
- 25 days holiday + bank holidays
- Free fruit in our offices
- Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
- Wide range of retail discounts
- Regular social and charity events held in our offices
- Get involved in charity events in the local community


Wellbeing

- Discounted gym membership
- Eye test GBP25 voucher and up to GBP100 towards glasses
- Join our Cycle to Work scheme via salary sacrifice
- Access to `CHROMA`, our internal colleague-led diversity and inclusion community - join a committee or take part in our D&I initiatives and events
- Access to internal Mental Health First Aiders


Career development and recognition

- Immediate access to `Opportunity` our internal Learning and Development platform
- Required professional membership fees paid for
- Opportunity to win monthly Superstar Awards
- Long service awards


Key Responsibilities:

- Operational Support- Front line support for Income, Cash and Banking queries.
- Assisting units on Email & Phone in Saffron Queries, (Invoices / Errors / Floats)
- Exception reporting
- MI Reporting



- Data Flow- Ensuring information is entered in a timely manner.
- Managing Imports/Exports of data from different Systems
- Assisting with EDI Purchase 2 Pay



- Month End Journals- Opening & Closing Stock Movements
- Saffron Stock Transfers
- Posting Accruals for Outstanding Invoices



- General- Reset Saffron password / Create login.
- Liaise with saffron help desk with errors.
- Document Summary Housekeeping (clearing orders)
- EDI invoices queries / chasing / troubleshooting
- Carry out site use training.



- Potential for exposure with sector management accounts if desired
- Link into the Internal Compliance team to support with investigations.


About You:

- Applicants must have the right to work in the UK
- Attention to detail.
- Takes responsibility for own tasks and completes to a high standard.
- Able to manage own workload and prioritise workloads to important deadlines.
- Clear communication skills (use of email and calls)
- Ability to use large data sets and disaggregate information.
- Good excel skills.
- Good Team Player
- English & Maths Grade 4 or above
- AAT level 2
- Experience with the Retail or Finance sector.
- Ability to plan and prioritise workload using appropriate tools
- Demonstrate an understanding of analysing account reconciliations
- Shows initiative to correct errors found from analysis
- Demonstrates skills in using excel
- Understanding of Saffron system and export process
- Understands accounting timetables and planning of hours required for month end
- Proven experience of identifying and resolving issues and variances
- Previous reconciliation experience with evidence of improving processes


How to apply

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people th