Job Description

Job Reference: PRO/CH/25-04/1150

Job Title: Project Coordinator

Location: Office Based

Location: Glasgow

Salary: Competitive

Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday - 08:00 - 16:30 - 37.5 hours per week

Business Overview

The OCS workforce is made up of 30,000 passionate, responsive, and knowledgeable colleagues, all of whom deliver sustainable and award-winning FM solutions to our clients

Job Overview

We are currently recruiting for a Project oordinator to join our passionate and driven team.

The Project Coordinator will join the contract delivery team within OCS and will be responsible for supporting the Project Managers in the cradle-to-grave delivery of minor and major project activity across the Scottish Police Authority (SPA) estate in Scotland.

The successful candidate will collaborate with wider contract management in operations, capital projects and commercial workstreams which will seamlessly deliver a combination of Tier 1 to 3 minor and major project activities in a safe, compliant, and sustainable manner.

We are seeking an ambitious, driven and enthusiastic individual with meticulous attention to detail, creative thinking and who thrives on partnerships and successful outcomes. Ideally with experience in fast-paced technical & project engineering environments ensuring service is delivered to the highest standards in safety, quality, compliance and integrity. The role is office based.

Benefits

- Wide range of retail discounts
- Discounted gym membership
- Join our Cycle to Work scheme
- Access to `CHROMA`, our internal colleague-led diversity and inclusion community - join a committee or take part in our events
- Access to internal Mental Health First Aiders
- Immediate access to `Opportunity` our internal Learning and Development platform
- Required professional membership fees paid for


Key Responsibilities:

- Provide a friendly and efficient service handling direct enquiries from the client, line management, and supply chain.
- Support project managers and estimating with estimates, enquiries and tender responses.
- Co-ordinate the production of all progress reports and produce project summary reports.
- Support project managers in pre-construction activity plans, safety plans and documents for project activities.
- Support project managers in O&M file completion.
- Liasing with asset management to update asset register with new and removed technical assets.
- Material and supply chain administration and procurement.
- Track project costs and report to business unit leader.
- Maintain tracker database and ensure updates are completed.
- Liaise with accounts payable to resolve supplier invoice queries.
- Assist with control of approved business documents for the account including CPPs, H&S documents and variation processes.
- Support project managers in establishing contract performance management procedures including targets and reporting mechanisms.
- Management of project WIP to ensure that the billing cycle is minimised, and all applications / accounts are accurate and are issued in a timely manner.
- Management of commercial risk through adherence to OCS commercial procedures and policies.


About You:

- Excellent IT skills in particularly MS Office, SharePoint, Teams, Excel and Word
- Experience in CAFM software package such as Concept or Maximo
- Excellent communication and interpersonal skills
- Thorough and meticulous person with an eye for detail
- Ability to work on own initiative


How to apply

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to GBP500! (T&Cs apply)

https://app.smartsheet.com/b/form/f3343c912a8643b69cfdc89dc2bbba8f

Diversity & Inclusion

We are an equal-opportunity employer and are proud of the diversity represented across